Longship Marketing: Operations & Finance Assistant (Remote EU/German Speaking)
Headquarters:
URL: https://longshipmarketing.com
⚙️ Operations & Finance Assistant (German & English, Remote, Part-Time)
About Longship Marketing
(This job is open to candidates across Europe, not just Germany!)
Longship Marketing is a remote-first agency helping brands grow through performance marketing and e-commerce operations. Our distributed team of 15+ professionals across Europe values flexibility, ownership, and getting things done.
You’ll be supporting operations and finance across three interconnected businesses:
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Longship Marketing GmbH (the company you’ll be contracted to)
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Longship Commerce GmbH – which owns our portfolio of e-commerce sites
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Dx3 Services UG – which runs our ‘Dx3 Labs AI’ sister services business for AI automation
All three businesses intersect with Longship Marketing, but extend beyond a traditional marketing agency—you’ll be working with a group of companies.
We’re now hiring a part-time Operations & Finance Assistant (approx. 20 hours/week) to own our internal operations and finance processes. This is a role for someone detail-driven, experienced, and proactive—someone who brings established systems and processes, and who can work independently to improve how we operate financially.
🧾 What You’ll Do
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Own the end-to-end invoicing process: create client invoices, purchase orders, and track payments
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Review, process, categorize, and file contractor and vendor invoices
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Manage financial communications with German tax offices, accountants, and banks
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Support the bookkeeper with documentation, transaction categorisation, and reconciliation
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Maintain and improve systems for financial admin and documentation management
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Research and implement tools or methods to streamline invoicing, payments, and finance operations
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Handle insurance, tax, and social security administration tasks
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Prepare financial documentation and internal reports for leadership
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Lead process improvement projects to optimize finance and operations workflows
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Take on strategic research and analysis projects related to finance operations
✅ Requirements (Necessary)
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Fluent in German & English
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Based in Europe, able to work remotely across EU business hours
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Proven experience in finance operations, accounting support, or operations management
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Brings established systems and processes—doesn’t just complete tasks but improves them
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Self-starter who works independently and takes full ownership of outcomes
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Reliable, organised, and accurate with details—especially financial data
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Comfortable using modern tools (Google Workspace, Asana, Slack)
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Confident managing communications with German authorities, banks, and vendors
💡 Nice to Have
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Experience in e-commerce operations or vendor management across multiple entities
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Strong familiarity with German accounting, tax, or payroll processes
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Active interest in automating tasks with tools like Make.com, n8n.io, or AI assistants
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Knowledge of P&L tracking, budget management, or basic forecasting
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Experience coordinating finance operations across multiple legal entities
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Track record of implementing systems that reduce manual work
⚓ What we offer
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Join an international, fully remote team based around the world
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Flexible working hours: outside of critical meetings, work the hours that suit you and your lifestyle best
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Asynchronous working with meaningful calls – we don’t waste time, but we invest in team connection (very few hours in ‘check-in’ calls or client meetings) – Slack, Loom, and occasional Zoom
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Space for taking initiative and pushing forward your own ideas
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Access to the courses and training materials you need to grow in this position
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A team-first culture that is supportive and stable. Our core team has been working together for years which pays testament to our focus on the team and well being?
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28 holidays per year + national holidays
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Use premium, cutting-edge tools in AI and automation with pro licenses (or self-hosted) of OpenAI, Claude, Perplexity, n8n, Make.com,
