Healthcare Executive Assistant – Freelance, Remote
Healthcare Executive Assistant – Freelance, Remote
Department: Support & Leadership
Employment Type: Part Time
Location: LatAm – Colombia
Reporting To: Client via Magic
Compensation: $7.00 / hour
Description
About the Client
A leading global healthcare staffing firm connecting top-tier medical professionals with premier healthcare institutions worldwide. Operating across multiple countries, including Canada, the USA, the UK, and the UAE, they specialize in placing healthcare professionals while maintaining the highest standards of service. Their commitment to excellence has established them as a trusted partner in the healthcare staffing industry.
Why does this role exist?
We’re seeking a Healthcare Executive Assistant to provide comprehensive administrative support to our senior leadership, managing complex international communications, travel arrangements, and administrative operations. This role is crucial in maintaining smooth business operations across multiple time zones and ensuring efficient coordination between our global offices and healthcare partners.
The Impact you’ll make
Administrative Management
- Handle all incoming communications via email and phone
- Manage the VoIP phone system
- Complete and submit various application forms and organizational memberships
- Process and reconcile credit card transactions
Meeting & Calendar Coordination
- Schedule and coordinate meetings across multiple time zones
- Prepare and distribute meeting agendas
- Manage executive calendar and appointments
Travel Logistics
- Arrange international travel, particularly for Dubai operations
- Book flights according to specific airline preferences and schedules
- Coordinate with international vendors for various services
Document & Vendor Management
- Maintain organized documentation systems
- Coordinate with vendors for printing and graphics
- Manage international deliveries and shipping
Skills, Knowledge and Expertise
Required:
- Minimum 2 years of experience as an executive assistant
- Previous experience working with US or Canadian clients
- Proven track record in managing international travel logistics
- Proficiency in Microsoft Teams and Excel
- Experience with VoIP systems
- WFH Set-Up:
- Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor, and up.
- Internet speed of at least 40 Mbps
- Headset with an extended mic that has noise cancellation and a webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
Your Superpowers:
- Exceptional organizational and multitasking abilities
- Strong attention to detail and accuracy
- Proactive problem-solving approach
- Advanced communication skills
- Ability to maintain composure under pressure
- Cultural awareness and international business etiquette
- Adaptability to changing schedules and priorities
You should apply if…
- You thrive in a dynamic, fast-paced environment
- You’re known for your proactive and solution-oriented mindset
- You enjoy working with international stakeholders
- You’re comfortable with schedule flexibility
- You have a strong personality and can handle high-pressure situations
What to expect…
Work Setup:
- Remote position
- Must have a reliable internet connection and a quiet workspace
- Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
- Monday to Friday, between 8 AM to 5 PM PST (Pacific Standard Time)
- Occasional weekend availability for urgent matters
- 20 hours per week
Compensation:
- $7 per hour
- No benefits package included
Benefits
Originally posted on Himalayas
